![]() Version history is generally used in two ways: Below I go into very real examples of when many shared drive backups will fail to meet your needs, potentially causing hours of rework that you’d otherwise never have to do if - you guessed it - you were using SharePoint from the beginning. ![]() Maybe you think the backup tool your organization uses on your shared drives is already good enough? That you’d never need something different? Think again. Specifically, version history gives you access to old copies of your files and shows you the number of each version, the size of each version, as well as who created each version and when. It gives you a running list of the changes that have occurred in your files over their lifetimes. If need be, you can also restore a previous Version right from that screen as wellĪnd finally, you can do the same from the desktop version of the applications as well.Likely one of the most useful tools within SharePoint is version history.You will then get to see the versions that exist for this file.From there, click on the Info tab, then Version History.If you open the application using the browser experience (which is the default setting), then click on the File Menu.You can also access the file Version History right from within the Office application itself ( Word, Excel, PowerPoint). With this option, however, you won’t be able to view the previous version of the document or check-in comments, as with Option 1. This, of course, is the preferred option if you access the files from the convenience of your computer. The other way to access Version History is right within Windows Explorer after you synchronized your document library via OneDrive Sync. Option 2: OneDrive Sync (Windows Explorer) What I like about this option is that it allows you to see not just the version history, but also comments, in case the file was checked-out/checked-in. Just right-click on any given file, and it will display the version history for you. The first and primary way to access file version history would be to access it via the SharePoint document library. And that is what this article is all about. However, there are other places where you can access the Version History as well. When I blogged previously about the feature, I mostly referenced it from the SharePoint document library perspective. After all, this is what allows you to save your butt in case you need to restore a previously saved version. Document Version History happens to be one of my favorite features in SharePoint/OneDrive. ![]()
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